HOW TO USE OUTLOOK DESKTOP CLIENT

This will be a very brief introduction to the Outlook Desktop Client including:

• How to log in
• Basic overview of your inbox
• Basic overview of new email window
• How to create a new email
• Address Book
• Signatures

HOW TO OPEN AND LOG IN

Step 1

Search for Outlook

In your search bar, type “Outlook” and select the Outlook app

• TIP: If you would like to save Outlook to the task bar, right click the app and select “Pin to Taskbar“

Step 2

Logging in

Once Outlook has loaded, you will be asked to enter an email address

Type your Digital [email protected] in the space and click “Connect“

Step 3

Password

A new window will pop up asking for a password

Type in your password that corresponds with Digital ID

• NOTE: If you are a Faculty/Staff with Utah Tech, you will be asked to authenticate with a MFA push

INTRO TO OUTLOOK INBOX

1) Email List and View

This is where you can see all of the email that you receive as well as view content that resides with each email\

2) Inbox and Other Folders

This is where you can select what Inbox you are in and you can create folders to help organize your inbox

Also, if you are given Delegate Access to an account it will show in this section as well

3) Toolbar and Options

 This is where you can start new emails, reply/forward emails, create and edit rules, etc.

This is where most of the power of Outlook lies

INTRO TO NEW EMAIL WINDOW

1) To, Cc, and Subject Lines

To: This is where you will type the email you would like to send to

Cc: Or Carbon Copy, this is used when you want to send a copy of the email to someone who needs to stay in the loop but is not necessarily a part of the conversation

Subject: This is the basic idea of what the email is about, make sure to keep it short and simple

2) Composing Space

This is where you can type the content of the email you want to send

3) Toolbar and Options

This is where you can edit options while composing your email

Make a note about the “Address Book” and the “Signatures” tabs, they will come in handy

HOW TO START AND SEND A NEW EMAIL

This will show you how to start the composition of a new email as well as give you a small introduction to the New Email window

Step 1

Click New email

In the top right corner of Outlook, you will find a “New Email” button.

Click this and a new window will open

Step 2

Beginning to Send

Type in the destination email in the “To…” lie

Type in the Subject

Type out your message and attach any necessary files

Once complete, hit “Send“

HOW TO USE THE ADDRESS BOOK

Step 1

Click on Address book

Open a new email window, find the “Address Book” button at the top middle of the window and click on it

Step 2

Address Book Window

A new window will pop up

Start typing the name of the person you wish to send to and it will search the address book for that person

Hit “Enter” on your keyboard or double click the person and it will add them to the “To…” line

Step 3

Finishing up

Once you have added everyone that you want, click the “OK” button and you are all set

HOW TO CREATE A SIGNATURE

Note: If you are Faculty/Staff please follow the steps here to generate your Utah Tech Signature

Step 1

Click on Signature

Open a new email window, find the “Signature” button at the top middle of the window and click on it

Step 2

Signatures Window

A new window will pop up

Click on the “New” button

Step 3

Name and Create your Signature

A new window will appear, type what name you would like to give the signature

Click “Ok”

Then compose what you would like your signature to say.

Step 4

Automatically use signature for emails

To make sure they are automatically used when sending emails, there are drop downs next to “New messages” and “Replies/forwards”

In those drop downs select the name of the signature you want to use for those options

Step 5

Close Window

Once everything is set to your liking, click “OK” and you are all set!